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Tenancy Agreement

HALL STREET ALLOTMENT ASSOCIATION

ALLOTMENT TENANCY AGREEMENT

Plot Number:

Dear

I am pleased to inform you that you have been allocated the above plot, which is shown in red on the attached plan.

Rules of the Association

(1) The land is to be kept in a proper state of cultivation, fertility and good condition.

(2) A written request (plus a small diagram if practical) must be presented to the
Association for approval at the next committee meeting, before any hut or other structure can be erected.

(3)  Not without the written consent of the Council are you allowed to cut, prune any trees or take, sell or carry away any mineral, gravel, sand, earth or clay.

(4)  The boundary hedges of the allotment must be kept properly cut and trimmed, and all ditches, properly cleansed and maintained. Keep in good repair any fences and gates on the boundary of the allotment garden. Upon termination of the tenancy, all fences, gates, hedges erected by the tenant become the property of ‘Hall Street Allotment Association’ and must not be removed.

(5)  All pathways adjoining the allotment garden, to be kept clean, tidy and free from weeds.

(6)  Not to bring or cause to be brought on the allotment garden, any dog (unless on leash) and not to kennel any dog on the allotment garden at any time.

(7)  Not to bring or cause to be brought on the allotment garden, any horse or pony, and not to stable any horse or pony at the allotment garden at any time.

(8)  Not to keep animals or livestock of any kind on the allotment garden.


(9)  Not to operate or allow too operate by himself or herself any trade or business. For example, scrap metal, car repairs, firewood, sticks etc.

(10)  The allotment garden must be used wholly or mainly for the cultivation of vegetables or fruit crops for the consumption by the tenant or his/her family.

(10a)  The growing of any substances deemed illegal (as stated by English Law) is forbidden, the growing of any such substances will be reported immediately to the relevant police authority. The Committee will take action immediately by either imposing a substantial fine or expulsion from the site irrespective of any additional fines imposed by the relevant authorities. 


(11)  To permit the councils duly authorised agent at any time to enter the allotment garden for the for the purpose of inspecting the condition and state thereof, or for the neighbouring allotment garden or other land of the council and the making of any necessary tests thereon, the council doing as little damage as possible to the allotment garden.

(12)  The tenant shall not cause any nuisance or annoyance to the occupants of any other allotment garden, or obstruct any path set out by the council for the use of the occupants of the allotment gardens or the general public.

(13)  The tenant shall not make unreasonable use of the water supply and shall not leave unattended or suffer to allow to be left unattended any hosepipe or sprinkler on his/her allotment garden. If caught abusing the system then a fine payable to the Association will be administered

(14) Before the expiration of the termination of this tenancy, any removal of buildings or structures, (other than boundary fences on the allotment garden) any damage must be made good to the satisfaction of ‘Hall Street Allotment Association’.

(15) The current council rent is £     per annum, payable in advance.

(15a) Their is also a share of the water rates to pay once per annum, the amount will be worked out and tenants will be informed before the A.G.M.

(15b)  Allotment holders and shared allotment holders will be made ‘Society’ members of the NSALG (National Society of Allotment and Leisure Gardeners) which is renewable each year during the month of June at a Society fee of £2.00 per person per annum.

(15c)  The membership also qualifies the allotment holder and shared allotment holder’s to be eligible for ‘The Liability insurance’ at a cost of £     per annum running from January 1st each year.

(16)  The tenancy to be terminable by either party by giving l2 months notice in writing, expiring on or before the 6th April or on or after the 29th September in any year.


(17) The Association wish to remind all allotment tenants that transfers, assignment and sub lettings of allotments is not permitted under the terms of their tenancy agreement. Any tenant wishing to transfer his/her allotment must surrender the tenancy of the allotment to the association in writing. The allotment will then be offered to the next person on the waiting list, if this person refuses the allotment, then the second person on the list will be offered the allotment and so on. The co-operation of all allotment tenants in observing this procedure would be appreciated and will avoid disappointment and also the possible eviction from the allotment association of persons to whom any unauthorised transfers have been made.

(18)  The Council have the right of re-entry at any time after giving 3 months notice in writing to the Allotment association on account of the allotments or part of being required for the purpose of building, mining, and other industrial purposes or for any roads or sewers necessary in connection with any of these purposes.

The Council have the right of re-entry at any time giving (one) I months notice in writing to the Allotment association.

(a)  If the rent or any part thereof is in arrears for not less than 40 Days, whether legally demanded or not or,

(b)  If there has been a breach by the Allotment Association or any Term or condition of the tenancy or,

(c)  If the Allotment Association shall become bankrupt or Compound with their creditors.

(19)  Allotment Garden inspections will be carried out at regular intervals by the committee. Any tenant allowing the allotment garden to become unkempt and not in a good cultivated condition will be given a written warning that he/she has 28 days to bring the allotment garden up to an acceptable standard.

(19a)  Failure to do so within that period of time, will result in a written ‘final tenancy termination’, and the tenant forfeiting the allotment garden tenancy. This will result in the tenant having 28 days to remove any building, structure and or tools belonging to him/her. After the 28 day deadline the allotment garden becomes the property of the ‘Allotment Association’.

(19b)  If for any reason the tenant cannot bring the allotment garden up to an acceptable standard within the time allocated then he/she should contact or write to the secretary of the ‘Allotment Association’ and explain your circumstances. A solution could be resolved for the tenant at the discretion of the committee.

(20)  National Society of Allotment and Leisure Gardeners Ltd.
Society Membership Number: S3106A


Chairman: ………………………………………………………………….


Secretary: …………………………………………………………………..


Treasurer: …………………………………………………………………..


Committee: …………………………………………………………………


Committee: …………………………………………………………………


…………………………………………………………………………………………………

Cut along dotted line, complete name and address and sign.
Please return to any Official or Committee member.

This tenancy is subject to your acceptance of the terms and conditions listed above which must be signed and returned within l4days, before occupation of this plot will be allowed.

Plot Number: ...............


Name: …………………………………………………………………………………………….


Address: …………………………………………………………………………………………..


Signed: ………………………………Date: ………………………………

 

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